Office Administrator

Location: Reston, VA
Job Location: Reston VA

Background:
Assured Consulting Solutions provides strategic and innovative solutions for customer needs across the business, technology, and organizational spectrum. As a member of our team, you will have the chance to work with customers that are both Government and industry leaders and technology innovators.
 
We are seeking a highly motivated Office Administrator to join our team.

As the Office Administrator you will play key role in a wide range of duties and, most importantly, present the first impression of our organization not only internally but to external visitors, executives, and customers. Primary responsibilities include day-to-day support of the reception desk and office administration. In addition, the office administrator provides cross-functional to Human Resources, Business Operations, and Security.
 
Responsibilities include, but are not limited to:
  • Welcome visitors by greeting them, in person or on the telephone, answering or referring inquiries.
  • Direct visitors by maintaining employee and department directories.
  • Maintain security by following procedures, monitoring logbook, and issuing visitor badges.
  • Maintain safe and clean reception area by complying with procedures, rules, and regulations.
  • Ensure proper badging and escorting of visitors, suppliers, etc.
  • Maintain and update tracking sheets to include: visitor log, incoming and outgoing shipments.
  • Provide daily mail room services in an efficient manner (distribution/sorting of all incoming mail and shipments, stamping/labeling/addressing/collating all outgoing mail and shipments).
  • Coordinate scheduling, organizing, and execution of meetings, events, conferences, and off-sites; Facilitate scheduling and use of virtual meetings (GoTo Meeting, WebEx, Slack).
  • Maintain inventory of and reorder office supplies, office equipment, and other items.
  • Perform special administrative projects, as well as overflow work, from functional organizations at the direction of the Infrastructure Managing Partner. This may include filing, processing outgoing mail, faxing, photocopying, data entry, and other projects, as required.
  • Recommend innovative processes to improve the efficiency and effectiveness of the office.
  • Prepare routine status reports and track office-related metrics.
  • Maintain a schedule of appointments for executives.
  • Answer routine telephone calls and take messages.
  • Prepare travel/training arrangements and process travel/training accounting vouchers for the program office.
 
Required Qualifications:
  • Excellent verbal and written communication skills
  • Professional personal presentation
  • Customer service orientation
  • Information management skills
  • Attention to detail
  • Organizing and planning
  • Initiative
  • Reliability
  • Stress tolerance
 
Education Qualifications:
High School Diploma or GED equivalent
 
Years of Experience:
05 years of relevant experience

Position Type: Full-Time

Shift: Day
 
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